--- id: "payroll" lang: "en" title: "Team salary and payroll runs" summary: "See the team's pay side by side, then save the month as a payroll run for your accountant. A run only records the figures; you log what you paid as an expense." area: "Team & pay" kind: "task" url: "https://zeropos.shop/help/payroll" alternate: "https://zeropos.shop/help/payroll?lang=es" markdown: "https://zeropos.shop/help/md/en/payroll.md" screens: ["/reports/salary/team","/reports/salary/payroll","/reports/salary/payroll/[id]"] where_to_find: ["INSIGHTS › Payroll › Team salary","INSIGHTS › Payroll › Payroll history"] related: ["log-an-expense","my-salary","set-up-pay","accounting-overview","check-in"] updated: "2026-10-12" --- # Team salary and payroll runs See the team's pay side by side, then save the month as a payroll run for your accountant. A run only records the figures; you log what you paid as an expense. **Team salary** shows everyone's hours, commission and payout for a period. A payroll run freezes those figures so you and your accountant have a copy that no longer moves. Where to find it: INSIGHTS › Payroll › Team salary; INSIGHTS › Payroll › Payroll history. ## Before you start - By default the owner, administrators and Human Resources see **Team salary** and run payroll. Managers can read **Payroll history**. - Check everyone's pay is set up ([Set someone's pay: hourly rate and commission](https://zeropos.shop/help/set-up-pay)) and their check-ins are complete ([Check in and out](https://zeropos.shop/help/check-in)). ## Steps ### Check the team's pay 1. Open [INSIGHTS › Payroll › Team salary](https://app.zeropos.shop/reports/salary/team). 2. Under **Period**, tap **Month** and go to the month you are paying. 3. Read each row: **Hours**, **Net sales**, **Commission**, **Hourly ledger**, **Bonuses** and **Payout**. 4. Tap a name to open that person's day-by-day page. ### Add a bonus or deduction 5. On the person's page, tap **Add adjustment**. 6. Choose **Bonus (+)** or **Deduction (−)** and type the amount. 7. Under **Settlement**, pick **Settled on payroll**, or **Already paid (post to ledger)** if the money has already changed hands. - For a bonus already handed over, pick the account it came out of; for a deduction already paid back, the one it went into. 8. Set the **Effective date**: it decides which month it counts in. 9. Tap **Save bonus** or **Save deduction**. ### Save a payroll run 10. On **Team salary**, tap **Run payroll**. 11. Pick the period, and the **Region** if you are offered one. 12. Tap **Preview run** and check the lines. 13. Type an **Adjustment** and a reason on any line that needs correcting. 14. Add **Notes (optional)** for your accountant, then tap **Save snapshot**. ## What happens next - The run appears in [INSIGHTS › Payroll › Payroll history](https://app.zeropos.shop/reports/salary/payroll) as a frozen copy. Later refunds or pay changes don't alter it. - Nobody is paid, and the run doesn't touch your accounts or net profit. - Pay your staff as usual, then log what you actually paid, tax included, as an expense ([Record an expense (including wages you paid)](https://zeropos.shop/help/log-an-expense)). - A bonus marked **Already paid (post to ledger)** leaves the account you picked when you save it, and the run takes it off that person's payout so it isn't paid twice. A deduction marked so is money they paid back: it goes into that account, and their payout doesn't take it off again. ## Inside a run Open a run from **Payroll history** to see each person's line and the **Adjustments breakdown**. Under **Final**, a line names what its payout leaves out because it was settled at the time: bonuses already paid, and deductions already paid back. They are settled: don't apply them again on the payslip. You can change line adjustments and **Notes**, then tap **Save changes**. **Saved total** and **Live total** show whether your edits are saved. **Delete** removes a run for good. ## Common questions ### Does saving a run pay anyone or post to my accounts? No. It is a record for your accountant. Log the real payment as an expense ([Record an expense (including wages you paid)](https://zeropos.shop/help/log-an-expense)). ### How do I record a cash advance? In two steps. Log the cash you hand over as an expense, paid from the account it left ([Record an expense (including wages you paid)](https://zeropos.shop/help/log-an-expense)). Then add a **Deduction (−)** for the same amount, **Settled on payroll**: payday pays only the rest. Don't mark it **Already paid (post to ledger)**: a bonus marked so is left out of the payout, and a deduction marked so is money paid back. ### A refund came in after I saved the run. The saved run keeps its figures. The refund takes commission back on the day it is made, so it shows in that month's figures. ### How do I get a spreadsheet? Tap **Export CSV** on **Team salary**. By default only the owner and administrators can export pay. ### Why can't a manager run payroll? Running payroll and opening other people's salary pages are, by default, for the owner, administrators and Human Resources. The owner can change that ([What each role can do](https://zeropos.shop/help/roles-and-permissions)). ## Good to know - Save the run after the month has closed and every check-in is fixed; a run doesn't update later. ## Related guides - [Record an expense (including wages you paid)](https://zeropos.shop/help/md/en/log-an-expense.md) - [Read your salary page](https://zeropos.shop/help/md/en/my-salary.md) - [Set someone's pay: hourly rate and commission](https://zeropos.shop/help/md/en/set-up-pay.md) - [Read the Accounting overview](https://zeropos.shop/help/md/en/accounting-overview.md) - [Check in and out](https://zeropos.shop/help/md/en/check-in.md)